Florida Optometric Association Conference
An annual medical association meeting was held as an in-person meeting with MeetSAFE™ guidelines observed. This meant appropriate social distancing and other guidelines to minimize risks to the Florida hotel and meeting guests. MeetSAFE™ allowed the Production crew to plan the 200-person General Session effectively by creating a wider stage set.
Objective
We worked with the Florida Optometry Association to help execute their annual members meeting. They had already delayed this event from earlier in the summer, but felt it was too important to delay any further. We worked with the hotel and customer to develop a set that provided safe distancing precautions so that their members would feel comfortable attending this event in person.
Alignment
The customer used one room for the GS and a couple other rooms for smaller breakouts. Fitting 200 people in the General Session room was a tight fit, but we were able to work with the hotel to create a distanced set. To provide extra space for table / seat distancing, we had to downgrade the size of our screens and position them in the corners. This still provided attendees with a great view of both the PowerPoint content and panelists / presenters.
Outcome
Cutting-edge exhibit design gets the conversation started.
Client was pleased with the outcome. They were afraid that attendance would be limited, but they ended up nearing full capacity with their turnout. This event reassured our customer that we can hold safe and effective meetings and provided them confidence for future event execution and planning.